Inbound:

As of 04/02/2019, Okinawa is no longer weight restricted. 

https://www.marines.mil/News/Messages/MARADMINS/Article/1807893/joint-travel-regulations-jtr-policy-change-removing-the-administrative-weight-l/ 

• Customers are advised that although full weight is authorized, you must keep in mind that Housing is smaller than CONUS homes and that large furniture items may not fit. 

• Commercial storage in Japan is limited and Housing Office WILL NOT fund overflow items that do not fit 

• Personnel are encouraged to use Non Temporary Storage (NTS) at the origin for large bulky furniture items, as well as excess items. 

Service Members should contact their sponsor and/or contact Okinawa DMO or Kadena Housing Office https://www.kadena.af.mil/Kadena_Housing_Office/ for questions regarding this issue. 

With the Defense Personal Property System (DPS), https://www.militaryonesource.mil/, members do not have to check in with DMO, Personal Property Office upon arrival. Customers can edit contact and/or see their shipment information. DPS saves all changes in the database and updates the customer’s shipment record. The customer can and should make the following modifications to their shipment record: Contact and sponsors data (e-mail addresses, phone numbers) and shipment information (delivery address if currently blank). 

When a customer’s shipment arrives at the destination location, the Transportation Service Provider (TSP) coordinates delivery directly with the customer. The TSP records the arrival and delivery of the shipment in DPS. The TSP will first attempt to telephonically contact the customer prior to other electronic notifications. As soon as you have a delivery address for your personal property you should update DPS. You can expect the carrier to begin service between 8 a.m. and 5 p.m. The start and completion of any service provided by the carrier can vary depending on the type of move - local, unaccompanied baggage, Household Goods shipment, etc. 

Keep in mind that if you waive unpacking, the carrier is not required to return later to unpack or remove the empty cartons and crates. An unpacking waiver lets the carrier off the hook for completing the job, including removing empty cartons, packing materials and other debris. If at any time you decide to assist the carrier - that is, help load/unload the truck - you may relieve the carrier of any liability. 

Your basic entitlement for temporary storage-in-transit (SIT) is 90 days. If you have a legitimate need to extend your storage, you must provide a written request to DMO, Personal Property Office for an additional 90 days. Some reasons to extend temporary storage are: 

• Serious illness of the member 

• Serious illness or death of a dependent 

• Impending assignment to Government quarters 

• Directed TDY/TAD after arrival at permanent station 

• Acts of God, i.e.; Typhoon 

You must submit your request prior to the expiration date and your request must be approved by the transportation office storing your personal property.  

If the Transportation Service Provider (TSP) missed the Required Delivery Date (RDD), and you have out of pocket expenditures, you are able to file an Inconvenience Claim. This is submitted directly to the TSP for missed agreed upon RDD, and/or delivery date out of storage.  

Receipts are not needed for per diem during the first seven days, but it’s recommended that you maintain all receipts to substantiate the claim if it exceeds the local per diem rate for meals and incidental expenses (M&IE) for the DOD customer only. DOD customers are due the greater of the per diem rate or actual expenses.  

Starting the 8th day, per diem no longer applies and you will need to submit receipts for your out-of-pocket expenses. As a reminder, this is not an entitlement, and you should contact the TSP prior to purchasing items. It’s important to remember to keep all your receipts! For more information go to https://www.militaryonesource.mil/resources/millife-guides/moving-claims/ 

Outbound:

Begin planning your move as soon as you receive your orders. Decide what type of move(s) to arrange and submit move application(s) in the Defense Personal Property System (DPS). Visit https://www.militaryonesource.mil/ to get started. You will need to register for an account. 

First Time Users: 

• Go to www.militaryonesource.mil; under “Popular Resources”, select “DPS, PCS & Military Moves”.  Scroll down and click the blue “Log in to DPS” button, then “Continue”. 

• You will be re-directed to the DPS registration site. “Accept”, then click either “Register as a Customer”, “OK”, then complete and submit the request for a new account. 

• Once you submit the request, you will receive an email with additional instructions (note: it can take up to 24 hours to receive the confirmation email) 

Returning Users: 

• Go to www.militaryonesource.mil; under “Popular Resources”, select “DPS, PCS & Military Moves”.  Scroll down and click the blue “Log in to DPS” button, “Continue”, “Accept”, then “Log in with Certificate” or “log in With User ID”. 

• If you have not logged into your DPS account for more than 45 days, you will receive prompts to re-new your password. Instructions are provided on the ETA page. 

Follow the instructions in the "New User Registration" tutorial to register. After that, start your shipment briefing.  DPS will guide you through how to set up your movement of choice. 

Self-Counseling is the preferred method for shipment requests in DPS.  Once orders on hand, please go to https://www.MilitaryOneSource.mil and navigate to DPS to initiate your moving process. 

Members will need the following information:  

• Rank & Full Name 

• Contact Number: Work & (JP) Cell Phone 

• Type of Orders/Number: PCS / Separation (EAS) / Retirement 

• Type of Shipment(s): HHG / UB / NTS / NTS-R 

• Residence: On base or Off Base 

• When selecting the counseling office, you MUST select MCB Camp SD Butler.  Your shipments WILL NOT be processed for pickup if you do not select Camp Butler as your counseling office.  

Please feel free to contact your servicing DMO office for available pickup dates for your shipments at: Camp Foster/Butler, mcbbutlerppsodmo@usmc.mil Phone # 645-0922. For the northern half of Okinawa: Camp Courtney mcbbutlerptocourtney@usmc.mil Phone # 622-756.

• The weight allowance for Household Goods (HHG) that may be shipped at government expense is specified in the Joint Travel Regulations (JTR 051401). These weights include the weight of all household goods you ship, placed into storage or send as unaccompanied baggage. It also includes goods you already have stored at government expense. Two factors govern the weight allowance for household goods: Pay Grade and dependents. 

** Excess weight can cost you BIG money! If household goods exceed the weight allowed, the member is required to pay for excess costs.

Shipping a Privately Owned Vehicle (POV):  USTRANSCOM Advisory 19-0115 GPC IV Advisory

 As of 1 October 2019, DMO will no longer be handling POV Shipments.          

            - Member will need to make an appointment at: www.PCSMyPOV.com

            - During initial counseling, the counselor will provide the member a DD Form 1797 to ship a POV

       New turn-in/pickup location is:

            - Naha, Okinawa: 1-18-15 Minatomachi, Naha 900-0001. Phone: 81 98-989-6817

       This location is by appointments only, walk-ins are not permitted and will be turned away.

 Additional information on importing/converting vehicles to U.S. specifications may be obtained from: www.nhtsa.dot.gov/cars/rules/import/

Note: Members that have a POV stored in government storage or were approved for commercial storage are not authorized a POV shipment from Okinawa, Japan. Please get with DMO for procedures on releasing a POV from storage.

Moving Tip:

Member Responsibilities – ORIGIN

• You (or your designated agent) must be available on agreed upon pack/pick-up days between 0800 and 1700

• Ensure residence/pick-up location is tidy and free of pests/infestations (the local agent may refuse to pack your shipment for non-compliance)

• Disconnect all electronics/appliances, defrost and clean fridge/freezers, etc.

• Dispose of unnecessary items

• Take down TVs (to include wall mounts), pictures, curtains, curtain rods and other items that are secured to the walls.

• Remove all property from attics/crawl spaces

• If you have more than one shipment, separate items (i.e. if you have HHG & UB, make sure items are separated from each other so they are not accidentally packed in the wrong shipment)

• Separate Pro Gear (for member and spouse) and ensure that items are marked appropriately on inventories

• Do not leave important paperwork jewelry, medications, etc. unattended. (Recommend these items are placed in a locked room or inside of a vehicle)

• Ensure all cartons and loose items have inventory tags and appear on inventory sheets

• Drain all gasoline, oil and water from power equipment (i.e. lawn mowers, etc.)

• For a detailed list of your rights and responsibilities read the “It’s Your Move Booklet” available online at https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_k_1.pdf

Member Responsibilities – DESTINATION

• Make sure contact information is updated in DPS so that the TSP or PPO can inform you of the status of your shipment

• If possible, be prepared to accept delivery of your property as soon as it arrives. This will eliminate additional handling and reduce the change of loss/damages and unnecessary storage expenses.

• You or your designated agent must be home on agreed upon delivery dates between 0800 and 1700

• You are allowed a “one time placement” of household goods

• Check each item off the inventory list; make sure you receive ALL your property

• If you discover loss and/or damages at the time of delivery, list by appropriate inventory number on the Joint Statement of Loss/Damage at Delivery form

DPS Claims for Loss/Damages

• The TSP MUST mark your shipment as “delivered complete” status before you can start the claim process.

• If it has been more than a week after delivery, contact your local Personal Property Office for assistance.

• If property is lost or damaged, claim is filed directly with the TSP through your DPS move application.

• For Full Replacement Value or like item:

• Member has 75 days to initially notify the TSP that a claim will be done

• Member has 9 months to complete the claims the process

• At any time during the process all or part of the claim may be turned over to the Military Claims Office (MCO).

• How to reach the MCO: https://www.militaryonesource.mil/moving-housing/moving/planning-your-move/customer-service-contacts-for-military-pcs/

• TSP may offer quick claim settlement.

• TSP is responsible for obtaining repair estimates.

• Member and TSP negotiate settlement through DPS

• TSP must pay, deny or offer to settle a final claim within 60 days of receipt of completed DPS claim.

CLAIMS

How do I submit a claim for damages?
Initial claim is started in DPS. Information on claims process can be found at: https://www.navsup.navy.mil/public/navsup/hhg/dps_guides/claims_process/. To reach your service Military Claims Office, go to: https://move.mil/customer-service#claims.

I submitted my damage claim and haven’t heard from anyone.
If DPS was used to arrange the shipment, claims for loss/damages are submitted online using DPS. The Transportation Service Provider (TSP) will review the claim online and communicate settlement directly through DPS. The TSP has sixty days to pay, deny or make an offer of settlement on the claim. If an offer is accepted, the TSP has 30 to make payment. If the member has not heard from their TSP within that timeframe they should notify the responsible destination Personal Property Office. Members may also transfer part or all of the claim to their Military Claims Office (MCO). Navy MCO can be contacted by email at norfolkclaims@navy.mil.

Resources

PCS & Military Moves: https://www.militaryonesource.mil/moving-housing/moving/pcs-and-military-moves/

POV Locator: https://pcsmypov.com/

Shipping a POV: http://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_k_3.pdf

Storing a POV: http://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_k_4.pdf

“It’s Your Move” booklet (Military): http://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_k_1.pdf

 “It’s Your Move” booklet (Civilian): https://www.ustranscom.mil/dtr/part-iv/dtr_part_iv_app_k_2.pdf

Be proactive –start early!

Stay on top of your move. If you don’t hear from your Transportation Service Provider (TSP or carrier) within 10 days of pack out please contact your origin Personal Property Office.

Customer Satisfaction Survey (CSS)

• What is the CSS?

            - Consists of 8 questions

            - Rates the Transportation Service Provider (TSP)

• Why is it important?

            - Ensures only quality movers are assigned to ship household goods

• How do I complete my CSS?

            - Link and phone number provided in DPS email after shipment has been completed

CONTACT US

Monday - Friday: 0730 - 1130, 1300 - 1630 (Closed 1130-1300)

Thursday 0730 – 1130, Note: 1300 - 1630 (Closed for Training) 

Location:

Camp Foster Bldg. 495, Rm 115

Contact Info: 

DSN: (315)645-0922

COMM: 098-970-5555 ext. 645-0922

EMAIL: MCBBUTLERPPSODMO@USMC.MIL

PASSENGER TRAVEL OFFICE

The Passenger Travel Office (PTO) is committed to providing excellent customer service for all Permanent Change of Station (PCS), Separations, Retirements, and Temporary Additional Duty (TAD) travel needs for service members and Department of Defense (DOD) civilians.

PASSENGER RESERVATION REQUEST FORM

COST COMPARISON REQUEST FORM

INCENTIVE PORT CALL REQUEST FORM

PETS TRACKER FORM

Upon receipt of PCS, Separation, or Retirement Orders, uniformed members/DOD civilians and their command-sponsored dependents are authorized government transportation to the following locations:

Permanent Change of Station

• New Permanent Duty Station (PDS)
• Port of Debarkation (Seattle, WA) (POD) (AMC-PE ONLY)
• Designated Place (Official Orders)
• Vehicle Processing Center (VPC)

Separation

• Separation Site (Camp Pendleton or Camp Lejeune)
• Alternate Separation Site (Approval Required)

On-Island Separation

• Home of Record (HOR)

Retirement

• Home of Selection (HOS) 
• Port of Debarkation (Seattle, WA) (POD) (AMC-PE ONLY)

AMC Patriot Express is available in 90-day increments (i.e., October is available in July), hence the PTO can make AMC-PE reservations 90 days prior projected departure date. CWT SATO Travel will make reservation for all commercial travel at the latest of 21 days prior departure. 

(MARINES ONLY PCS/SEP/RET)

• The process begins by completing your Outbound Interview (OBI) via Marine Online (MOL).
• Your unit's administration section (S or G Shops) then reviews the OBI and forwards it to the Installation Personnel Administration Center (IPAC).
•  IPAC will review your request and generate a Port-Call Request for you and your command-sponsored dependents. 
• PTO will procure government transportation based on availability and the requested departure window.
• Air Mobility Command Patriot Express (AMC-PE) is mandated for all DoD Personnel departing Okinawa, Japan, as the primary method of travel.
• Per the DTR Part I, Chapter 103, Para. J, In-lap passengers are not authorized on AMC flights. All passengers, to include infants and small children, will occupy a separate seat.
• PTO will book AMC-PE first. If AMC-PE is not available, PTO will issue a non-availability letter and proceed to book flights departing Okinawa, Japan, via commercial carriers.
• PTO will proceed to return all booked tickets to the IPAC and complete the Port-Call Request process. 

(DOD CIVILIAN AND NAVY PCS/SEPS/RET UNDER MARINE CORPS COMMAND)

• Provide a copy of PCS, Separating, or Retirement orders to the PTO Office.
• PTO will provide the traveler with a Passenger Reservation Request (PRR) to begin the booking/ticketing process.
• PTO will procure government transportation based on availability and the requested departure window.
• Air Mobility Command Patriot Express (AMC-PE) is mandated for all DoD Personnel departing Okinawa, Japan, as the primary method of travel.
• Per the DTR Part I, Chapter 103, Para. J, In-lap passengers are not authorized on AMC flights. All passengers, to include infants and small children, will occupy a separate seat.
• PTO will book AMC-PE first. If AMC-PE is not available, PTO will issue a non-availability letter and proceed to book flights departing Okinawa, Japan, via commercial carriers.
• Once reservations have been made, PTO will email the traveler with all bookings and tickets.   

Circuitous Travel - CMC MMIB-3 must approve this request for the transoceanic portion of the PCS travel. Travelers can use CTO for travel arrangements or self-procure if the Government Travel Rate is not exceeded. PTO will provide a cost comparison letter showcasing authorized travel locations. TMC will attempt to book your requested travel itinerary. If TMC is unable to assist in procuring your itinerary, TMC will provide you with the "TMC Non-availability letter." That letter will then authorize you to procure your itinerary using a U.S. flag carrier.

Ticket Exchanges - This request can be made directly with the PTO to exchange an already issued government ticket to a leisure ticket. This request must be submitted to the PTO 20 days before departure. Know that the PTO is limited on which airlines to use dependent on the desired location and must follow the Fly America Act. Requests that are submitted inside the 20 days will be considered on a case-by-case basis, and dependent on the CTO workload. Travelers may contact the airlines directly to make exchanges.   

Procuring Leisure Airfare Travel

Travelers are now authorized to self-procure leisure airline tickets through their servicing Travel Management Company (TMC) using any U.S. flag carrier and are responsible for all up-front out-of-pocket expenses.  Travelers will be reimbursed to the government's cost of normal direct point-to-point routing for official travel.  All offsetting expenses will be reconciled and reimbursed through the PCS travel claim process. Per MARADMIN 470/23.

Passengers traveling under PCS orders may be allowed to ship their pets at their own expense and are limited to two pets per family. Pets are dogs and cats only. Other animals, such as horses, fish, birds, rodents, ferrets, spiders, and reptiles, are excluded as pets under this authority because of their size, exotic nature, shipping restrictions, host-nation restrictions, or special handling difficulties that pose unavoidable safety or public health concerns. Passengers who desire to ship pets from Okinawa must have the request for pet shipment annotated in their Port-Call Request. PTO will make every effort to get reservations on AMC-PE. PTO will attempt to book pets via commercial carriers if pets spots are not available on AMC-PE. Pet + kennel weighing >150 lbs. will not be accepted for shipment. 

In-Cabin Pets

In-Cabin pet kennels/carriers are treated like carry-on baggage and will be stowed under the passenger seat in front of you, and pets must remain in container for the duration of the flight. Passengers are responsible for providing an authorized kennel/carrier and ensuring your pet is transported in accordance with International Air Transport Association (IATA) and U.S. Department of Agriculture guidelines. Kennel size must not exceed 18 "L x 11" W x 10.5" H to ensure it will fit under the seat in front of you.

In-Belly Pets

In-Belly pet Kennels must be large enough for your pet to stand up, turn around, and lie down with normal posture and body movement. Pets will not be accepted if containers are too small. The maximum kennel size is 48” L x 32” W x 35” H. Plastic/nylon slides, clips, or screws/bolts are not authorized. The combined weight of your pet and kennel will not exceed 150 pounds.

Pet Travel Fees AMC-PE FY25

IRT Fees are charged on a per-kennel/per-mission basis depending on the combined weight (pet + kennel)

• The combined weight of ≤70 lbs. will be charged $125 (one piece of excess baggage)
• The combined weight of 71-140 lbs. will be charged $250 (two pieces of excess baggage)
• The combined weight of 141-150 lbs. will be charged $375 (three pieces of excess baggage)

1 January 2024:  New Reimbursement for Pet Travel Fees

• 2024 brings a new entitlement for personnel with pets during a PCS move.  Service members and families may now submit associated expenses for reimbursement during their PCS voucher process. The entitlement is for only one pet (dog or cat) and is limited to $2,000 for an overseas move or $550 for movement within the United States.  Travelers using AMC Patriot Express missions will receive a memo receipt for pet travel fees.  Please ensure you receive a receipt for your pet's travel fees during check-in for your flight.
• For guidance on pet expense reimbursement due to a PCS, refer to the Joint Travel Regulations, Chapter 5, Part A, Paragraph 050107.

***Orders are not required to reserve a PET SPOT***

Pet Tracker Form: https://www.mcbbutler.marines.mil/Portals/189/PETS%20TRACKER%20FORM%20CAO%2017%20Dec%2024_1.pdf  

Required paperwork includes:

• DD form 2209 United States Health Certificate (no more than ten days of departure)
• Vaccination records (can be more than 30 days but less than a year)
• Okinawa Inspection Certificate from the Okinawa Animal Quarantine Office: Must obtain from the QIA office at the Naha International airport.

CDC-INFO Update current as of 01 August 2024 Traveling with dogs

https://www.cdc.gov/importation/dogs/?CDC_AAref_Val=https://www.cdc.gov/importation/bringing-an-animal-into-the-united-states/dogs.html  - Dog Bot

https://www.cdc.gov/importation/dogs/approved-labs.html?CDC_AAref_Val=https://www.cdc.gov/importation/bringing-an-animal-into-the-united-states/approved-labs.html - Approved Serology Labs

https://www.cdc.gov/importation/dogs/approved-care-facilities.html?CDC_AAref_Val=https://www.cdc.gov/importation/bringing-an-animal-into-the-united-states/approved-care-facilities.html - Approved CDC Care Facilities

Okinawa Veterinary Clinic notes:

• Dogs treated/vaccinated on-base, Okinawa VETAC will endorse the certificate
• Dogs treated/vaccinated off-base, Animal Quarantine Services in Naha will endorse for a fee
• Dogs that have been in Japan/Okinawa for more than 6 months (with records) or has the rabies endorsed, FAVN test not required

Contact: DSN 315-630-3990 or email: usarmy.zama.medcom-ph-p.mbx.vra-j-okinawa-vetac@health.mil

Pet Shipment on Commercial Air

When the service member receives a commercial ticket, the PTO office will confirm the pet for the Okinawa - Mainland Japan portion. Member is responsible for confirming the pets from Mainland Japan to the destination. The service member will be responsible for all costs associated with pet transportation. 

Pet Heat Embargo

Commercial airlines may not allow you to transport your pet in the cargo department from May through September. This restriction is because the heat on the tarmac can heat up the cargo hold quickly. Additionally, many airlines do not have air-conditioned holding areas for pets. This causes a risk to your pet when it is on the ground, not when the aircraft is in the air. Finally, most airlines will not accept pets flying in the cargo hold when the current or forecasted temperature at the arrival, layover or departure airport is above 84°F (29°C) at any location on the itinerary (the limit for snub-nosed dogs and snub-nosed cats is 75°F)

For more in depth information on the Air Mobility Command pet travel requirements please visit their website at: https://www.amc.af.mil/AMC-Travel-Site/AMC-Pet-Travel-Page/

Consecutive Overseas Tour (COT)

Current PDS to HOR – HOR to new PDS

In-place Consecutive Overseas travel (IPCOT)

Round Trip ticket from current PDS to HOR

Tour Conversion

Dependents travel from HOR to current PDS

Overseas Tour Extension Incentive Program (OTEIP)

Round trip ticket from current PDS to POE (Seattle)

Renewal Agreement Travel (RAT)

Round trip ticket from current PDS to HOR

For more information on what is required for travel please email MCBBUTLERPTOFOSTER@USMC.MIL 

Temporary Additional Duty (TAD)

All TAD travel requests must be submitted electronically via Defense Travel System (DTS) and through Commercial Travel Office (CTO) for booking and ticketing. The PTO will perform an audit as a reviewer of the data submitted, ensuring all travel arrangements are prepared correctly. Verification of airfares is mandatory, and the final review is by the Approving Official (AO). Air Mobility Command Patriot Express (AMC-PE) is mandated for all DoD Personnel departing Okinawa, Japan as the primary method of travel. 

Emergency Leave

Command-funded emergency leave must be submitted electronically via DTS and through CTO for booking and ticketing. PTO does not determine whether or not a service member is entitled to emergency leave. However, the service member is authorized to travel from the current PDS to:

• The international airport in the CONUS closest* to the location from which the service member or dependent departed and to which air transportation is available along a normally traveled international route. This is the only criterion for the cost limit to be used for transportation to another airport.
• Any airport in the CONUS that is closer to the service member’s or dependent's destination if the transportation cost is less than the transportation cost to the international airport closest* to the location from which he or she departed and to which air transportation is available along a normally traveled international route.

*The closest port of entry in the CONUS is the standard of measure for determining the cost limitation. 

 Space Available Travel

For question about Space A please contact

733d Air Mobility Squadron Kadena AB, Japan 96368

Service Counter: DSN 632-6487 Commercial: 011-81-611-732-6487

Fax: DSN 634-4221 Commercial: 011-81-611-734-4221

E-Mail: 733ams.space-available@us.af.mil

Hours of Operation:

Monday - Sunday 0600 to 2200

Saturday PE Mission Check-in 0230-0600

Contact Us

Monday - Friday: 0730 - 1130, 1300 - 1630 (Closed 1130-1300)

Thursday 0730 - 1130, Note: 1300 - 1630 (Closed for Training) 

Location:

Camp Foster Bldg. 495, Rm 201

Camp Courtney Bldg. 4311 (TAD ONLY)

Contact Info: 

DSN: (315)645-5330

COMM: 098-970-5555 ext. 645-5330

EMAIL: MCBBUTLERPTOFOSTER@USMC.MIL 

Afterhours EMERGENCY LEAVE ONLY: 090-6861-4290

SHIPPING Section

This section is responsible for processing all outbound cargo that is received from Packing, Processing, Preservation, and Marking (PPP&M) MAGTF Materiel Distribution Center (MMDC), Bldg 401, Camp Kinser and services all Marine Corps units aboard Okinawa, Japan. All units must prepare the most recent DD Form 1348/1149 (click here to review DD1348-1a, DD1149, and DD1149 Step by Step) and have the DMO Shipping Section validate the DD Forms with a stamp of approval. For all required document submissions submit all attachments for screening to mcbbutler_kinser_sh@usmc.mil. Upon receipt of the electronic stamp, the customer will be escorted to PPP&M to book an appointment for proper packaging, preservation, marking and if required to certify hazardous material. Once the PPP&M appointment is complete, cargo is forwarded to DMO for final processing into Cargo Movement Operations System (CMOS) and submission made to the 835th Transportation Battalion, Naha Port or the 733rd Air Mobility Squadron (AMS), Kadena AB for final approval and entry into Worldwide Post System (WPS) for surface cargo and the Global Air Transportation Execution System (GATES) for air cargo. Below are different types of shipments will be the required documents needed for screening.

General Cargo:

Documents required for screening general cargo shipments.

• DD1149

• Unit’s Authorized TAC Letter or Service Request.

• If required Radioactive Material Form. (RAM Form)

Hazardous Material (HazMat) Cargo:

Documents required for screening regulated Hazardous Material cargo.

• DD1149

• Unit’s Authorized TAC Letter or Service Request.

• Safety Data Sheets that correlate with the proper National Stock Number. (NSN)

• HazMat certifier’s unit appointment letter

  • (Not applicable if utilizing PPP&M for certification and packaging)

• HazMat course training completion certificate.

  • (Not applicable if utilizing PPP&M for certification and packaging)

• Hazardous Material Shipping declaration. (If Mode of Shipment is Air)

  • (Not applicable if utilizing PPP&M for certification and packaging)

• DD Form 2890. (If Mode of Shipment is Surface)

  • (Not applicable if utilizing PPP&M for certification and packaging)

Transportation Protective Service (TPS) Cargo: 

Documents required when shipping cargo types outlined in the Defense Transportation Regulation Chapter 205. TPS cargo examples pertaining to, but not limited to are AA&E, Non-AA&E, Crypto, Weapons, Classified, and Sensitive cargo. All TPS shipments will be shipped through Kadena AFB

• DD 1149.

• Unit’s Authorized TAC Letter or Service Request.

• DD 1387-2. (Special Handling Data/ Certification) Provided by DMO Freight Shipping.

• DD 1384. (TCMD) Provided by DMO Freight Shipping.

• DD 1907. (Signature and Talley) Provided by DMO Freight Shipping.

• Reportable Shipment. (REPSHIP) Submitted by DMO Freight Shipping.

  • SRC I and SRC II shipments require an acknowledgement from final destination prior to creating an appointment with ACA office to coordinate drop off.

  • SRC III and SRC IV shipments may be scheduled with ACA and shipped, but DMO requires a response from final destination within 90 days.

    • IF AN ACKNOWLEDGEMENT IS NOT SENT DMO FREIGHT SHIPPING WILL BE REQUIRED TO SUBMIT A TRANSPORTATION DISCREPANCY REPORT. (TDR)

Surface Rolling Stock Cargo:

Documents required when shipping vehicles and trailers through Naha Port.

• DD1149

• Unit’s Authorized TAC Letter or Service Request.

• Safety Data Sheets that correlate with the proper National Stock Number. (NSN)

• HazMat certifier unit’s appointment letter.

• HazMat certifier’s hazardous material course training completion certificate.

• DD Form 2890. (If Mode of Shipment is Surface)

• Agricultural Inspector unit’s appointment letter.

• Agricultural Inspector’s agricultural course completion certificate.

• Agricultural Inspector’s Inspection Report.

• DD Form 2855. (Custom’s Form)

Shipping Cost Estimates:

For Air and Surface cost estimates please include the following:

• Dimensions: Length x Width x Height, Weight.

• Aerial Port/ Sea Port of embarkation.

• Final destination of Cargo.

Receiving Section

This section processes all containers with multiple Marine Corps Routing Unit Codes (RUC), and provides island- wide distribution and in-transit visibility (ITV) using the Automated Manifest System (AMS).

Tracing section

This section provides shipping status on all inbound and outbound cargo. For status on cargo, submit tracer request to mcbbutler_kinser_re@usmc.mil. the following information is required on all tracer request: Document number, Date shipped, origin of shipment, quantity, unit price, nomenclature and required delivery date (RDD).

Marine Air Clearance Authority (ACA)

Marine ACA is responsible for processing all outbound Marine Corps air cargo received from Bldg. 401, Freight shipping section, Camp Kinser, and all inbound Marine Corps air cargo for island-wide distribution and ITV using AMS. Additionally, Marine ACA Liaisons provide assistance with Track and Tracing cargo status. Track and Trace request can be sent to mcbbutlerdmoaca@usmc.mil, Transportation Control Number is needed.   

Marine Liaison Naha Port

The Marine Liaison is responsible for processing all outbound Marine Corps surface cargo received from Bldg. 401, Freight shipping section, Camp Kinser, and all inbound Marine Corps surface cargo for island-wide distribution.
 

Contact Us

Monday - Friday: 0730 - 1130, 1300 - 1630 (Closed 1130-1300)

Thursday 0730 – 1130, Note: 1300 - 1630 (Closed for Training) 

Location:

Camp Kinser Bldg. 401 (next to the bakery), Rm 100

Contact Info: 

DSN: (315) 637-3896, 637-4004, 637-4144

COMM: 098-970-5555 ext. 637-3896, 637-4004,637-4144

EMAIL: 

Shipping: mcbbutler_kinser_sh@usmc.mil

Receiving: mcbbutler_kinser_re@usmc.mil

NAHA port: MCBButlerDMONAHA@usmc.mil

Marine Air Clearance Authority (ACA): MCBButlerDMOACA@usmc.mil

Afterhours recall: 090-6861-5088

Freight Policy Messages:
Domestic Small Package Direct Delivery:
Domestic Delivery

Patriot Express
 

How many bags can I check in?

• If you are on orders and on Patriot Express flight, 2 checked in 1 carry on bag any additional bag will be $90.00. If you are on leave you are only authorized 2 checked bags 1 carry on not to exceed 140 lbs total.

When can I check in my baggage for the Patriot Express flight?

• Early check in starts at 1200 the day before the flight until 2200. Then reopens at 0600 the day of the flight until 0800 for Marine passengers.

When can I check in my pet for the Patriot Express flight?

• The AMC terminal would like passengers to hold on to pets until one hour before the boarding call for the flight.

What does AMC consider a pet?

• AMC will only transport dogs and cats on the Patriot Express aircraft. No pets can be transported if traveling Space “A”,

I am on non-funded emergency leave what should I do?

• Call the Marine Liaison at 634-3250/2714 and advise us of what the situation is. We will guide you in the right direction.

SPACE - A Travel

When and where do the Patriot Express go to the states?

• AMC flight go to Seattle, Washington on Tuesday. They also go to Seattle, Washington and LAX on Saturday.

When can I sign up for Space-A Travel?

• You need to be on leave before you can sign up for Space “A” travel. After you sign out on leave, either fax leave papers to 634-4339 or sign-up in person at the AMC terminal.

How much does it cost to fly AMC flights?

• AMC Space-A travel is free. There is a fee for Space-A travel on Patriot Express. Custom tax is $23.50.

What is the dress code on AMC flights?

• The same as the dress code in the service, with the addition no open toed shoes are allowed on any AMC flight.

Contact Us

Travel Tips

Emergency Leave
I’m on funded emergency leave on a weekend or holiday what should I do?

• Call the Marine Liaison at 634-3250/ 2714 and fax emergency leave order to 634-4339.

CONTACT US

Monday - Friday: 0730 - 1130, 1300 - 1630 (Closed 1130-1300)

Thursday 0730 – 1130,  Note: 1300 - 1630 (Closed for Training) 

Location:

Kadena ACA (Air Clearance Authority) Bldg.  3405, Room 101

Contact Info: 

DSN: (315) 634-3250

COMM: 098-970-5555 ext. 634-3250

EMAIL:  MCBButlerDMOACA@usmc.mil

Afterhours recall: 090-6861-0168