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Marine Corps Base Camp Smedley D. Butler

 

Marine Corps Base Camp Smedley D. Butler

DEERS Enrollment & ID Cards for Dependents
Please Read
The following sections will cover the most common circumstances for enrolling a dependent within DEERS or issuing a dependent ID card. If you do not see your specific circumstance outlined here please feel free to contact the ID Card Office for further information. Please keep the following information in-mind for all circumstances:
  • All documents that are not in English require a translation by a certified translator in addition to the original document
  • All identity documents must be original or a Certified True Copy (this is not the same as a notarized copy), we cannot accept copies, scans, or photographs under any circumstances - there are no exceptions
  • If you intend to enroll a dependent and obtain the dependent's ID Card, please make an appointment for each dependent
  • DEERS enrollment is separate from actions taken within a service-member's personnel section (i.e. an Active Duty Marine must still visit the IPAC following enrollment of their spouse in DEERS)
  • A dependent may not self-enroll or enroll another dependent in DEERS (the sponsor must be present) unless they have a current Special Power of Attorney that specifies the dependent may take actions regarding DEERS on the sponsor's behalf

DD Form 1172-2
The DD Form 1172-2 is required for the issuance of a dependent ID card. The DD Form 1172-2 is valid for 90 days after the sponsor signs the document. The sponsor is obligated to sign the DD Form 1172-2 for all valid dependents, refusal will result in your case being elevated through your chain of command.
  • Save yourself a trip! Utilize the ID Card Office Online from any CAC enabled computer to digitally sign and upload the DD Form 1172-2 into DEERS, simply click the "Replace ID Card" button on the appropriate dependent's section (on the right-hand side of the page after signing in)
  • Otherwise, the ID Card Office will print the DD Form 1172-2 for the sponsor and dependent to sign at the time of your appointment
    • The sponsor may not pre-sign the document unless it is notarized
    • If the dependent has a Special Power of Attorney authorizing them to take action in regards to DEERS, the dependent may sign for themselves

Requirement for SSN or ITIN
When enrolling a dependent within DEERS, if a Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) for the dependent are not initially provided, there exists a 180 day grace period. This grace-period breaks down to 2 increments and (if eligible) a total of 2 ID cards are issued for 90 days each within that timeframe. At the end of 180 days, if no SSN or ITIN is provided for the dependent, the dependent's medical care eligibility is automatically suspended within DEERS. The dependent may still receive an ID card following the 180 day grace period which allows for base access, MRW, Commissary, and Exchange benefits, but will state "Direct: No" on the back of the ID card - denoting the lack of medical care eligibility. At any point during or after the grace period the SSN or ITIN may be updated and the ID card re-issued with appropriate benefits.
Dependent Eligibility
Enrolling a Spouse in DEERS & Initial ID Card Issuance
When enrolling a spouse within DEERS and obtaining their initial ID card please make an appointment. The sponsor must be present for initial enrollment and to sign the DD Form 1172-2, unless the spouse has a Special Power of Attorney. Required eligibility documentation for DEERS enrollment and initial dependent ID card:
  • Marriage Certificate, must also provide a translation from a certified translator if the document is not in English
  • Social Security Card or ITIN Letter
    • If the spouse does not have a SSN or ITIN please refer to the "Requirement for SSN or ITIN" above this section
  • A photo ID from the DoD List of Acceptable Identity Documents
  • Providing a Passport and/or Birth Certificate is highly recommended

Enrolling a Legitimate Child in DEERS & Initial ID Card Issuance
When enrolling a Legitimate Child within DEERS and obtaining their initial ID card please make an appointment. The following eligibility documentation is required to enroll a new child:
  • Birth Certificate or Consular Report of Birth Abroad, must also provide a translation from a certified translator if the document is not in English
    • For newborn children a Certificate of Live Birth or Hospital Proof of Birth (this is the document signed by the Physician) may be used until a Birth Certificate or Consular Report of Birth Abroad is obtained, must also provide a translation from a certified translator if the document is not in English
      • It is highly recommended that a Social Security Card is requested for the child as soon as possible, there is a 180 day grace period from the day of initial enrollment for this requirement - please refer to the "Requirement for SSN or ITIN" above this section
  • Children over the age of 10 may be issued a dependent ID card, no additional documentation beyond the DD Form 1172-2 is required - please refer to the "DD Form 1172-2" paragraph above this section

Enrolling a Stepchild in DEERS & Initial ID Card Issuance
When enrolling a Stepchild within DEERS and obtaining their initial ID card please make an appointment. The following eligibility documentation is required to enroll a stepchild:
  • Birth Certificate or Consular Report of Birth Abroad, must also provide a translation from a certified translator if the document is not in English
  • The Sponsor's Marriage Certificate, must also provide a translation from a certified translator if the document is not in English
  • Children over the age of 10 may be issued a dependent ID card, no additional documentation beyond the DD Form 1172-2 is required - please refer to the "DD Form 1172-2" paragraph above this section

Enrolling a Pre-Adoptive Child in DEERS & Initial ID Card Issuance
When enrolling a Pre-Adoptive Child within DEERS and obtaining their initial ID card please make an appointment. The following eligibility documentation is required to enroll a pre-adoptive child:
  • The Placement Agreement that states intent to adopt or Court Document that states intent to adopt, must also provide a translation from a certified translator if the document is not in English
    • If the Placement Agreement or Court Document does not specify the child's date of birth then either the Birth Certificate, Certificate of Live Birth, or Counselor Report of Birth Abroad is required, must also provide a translation from a certified translator if the document is not in English
  • Children over the age of 10 may be issued a dependent ID card, no additional documentation beyond the DD Form 1172-2 is required - please refer to the "DD Form 1172-2" paragraph above this section

Enrolling an Adopted Child in DEERS & Initial ID Card Issuance
When enrolling an Adopted Child within DEERS and obtaining their initial ID card please make an appointment. The following eligibility documentation is required to enroll an adopted child:
  • Birth Certificate or Consular Report of Birth Abroad, must also provide a translation from a certified translator if the document is not in English
  • The Adoption Decree, must also provide a translation from a certified translator if the document is not in English
  • Children over the age of 10 may be issued a dependent ID card, no additional documentation beyond the DD Form 1172-2 is required - please refer to the "DD Form 1172-2" paragraph above this section

Enrolling a Ward in DEERS & Initial ID Card Issuance
When enrolling a Ward within DEERS and obtaining their initial ID card please make an appointment. The following eligibility documentation is required to enroll a ward:
  • The ID Card Center cannot cross-service different branches for enrolment of a ward, the sponsor must work with their own branch of service to accomplish DEERS enrollment of a ward
  • A Financial Dependency Determination must be completed and approved prior to enrollment of a ward in DEERS, this is accomplished through HQMC (the Customer Service branch of the IPAC can assist in this process)
  • Placement Agreement or Court Document that places the child with the sponsor for at least 12 consecutive months
  • Birth Certificate or Consular Report of Birth Abroad, must also provide a translation from a certified translator if the document is not in English
  • Children over the age of 10 may be issued a dependent ID card, no additional documentation beyond the DD Form 1172-2 is required - please refer to the "DD Form 1172-2" paragraph above this section

Enrolling an Incapacitated Child over the of 21 years old in DEERS & Initial ID Card Issuance
When enrolling an Incapacitated Child within DEERS and obtaining their initial ID card please make an appointment. The following eligibility documentation is required to enroll a an Incapacitated Child:
  • The ID Card Center cannot cross-service different branches for enrolment of an incapacitated child, the sponsor must work with their own branch of service to accomplish DEERS enrollment of a ward
  • A Financial Dependency Determination must be completed and approved prior to enrollment of the incapacitated child in DEERS, this is accomplished through HQMC (the Customer Service branch of the IPAC can assist in this process)
  • A Medical Sufficiency Statement from a Military Treatment Facility
  • Birth Certificate or Consular Report of Birth Abroad, must also provide a translation from a certified translator if the document is not in English
  • Must present two forms of ID from the DoD List of Acceptable Identity Documents for ID card issuance, in addition to the DD Form 1172-2

Dependent Student over the age of 21 and not yet 23 years old
When extending eligibility of a Dependent Student within DEERS and obtaining their ID card please make an appointment. If a dependent child is currently enrolled full-time at college and the sponsor provides over 50% of their support then DEERS eligibility may be extend out to either the 23rd birthday or their expected graduation date (whichever is first). The following eligibility documentation is required to extend eligibility:
  • Letter from the school Registar noting that the student is enrolled full-time and listing an expected graduation date
    • School transcripts are insufficient for this purpose
    • May not "combine" enrollment at multiple schools to be considered full-time
  • Must present two forms of ID from the DoD List of Acceptable Identity Documents for ID card issuance, in addition to the DD Form 1172-2

Enrolling a Parent or Step-Parent in DEERS & Initial ID Card Issuance
When enrolling a Parent or Step-Parent within DEERS and obtaining their initial ID card please make an appointment. The following eligibility documentation is required to enroll a parent or step-parent:
  • The ID Card Center cannot cross-service different branches for enrolment of a parent or step-parent, the sponsor must work with their own branch of service to accomplish DEERS enrollment of a parent or step-parent
  • A Financial Dependency Determination must be completed and approved prior to enrollment of the parent or step-parent in DEERS, this is accomplished through HQMC (the Customer Service branch of the IPAC can assist in this process)
  • Either the sponsor's or the spouses Birth Certificate for a parent or step-parent respectively
  • Birth Certificate or Consular Report of Birth Abroad, must also provide a translation from a certified translator if the document is not in English
  • Children over the age of 10 may be issued a dependent ID card, no additional documentation beyond the DD Form 1172-2 is required - please refer to the "DD Form 1172-2" paragraph above this section

Lost/Damaged Dependent ID Card
  • Obtain a Minor Offense Report (MOR) or Lost ID Card Statement from the Provost Marshall's Office (PMO) or Security Forces
  • Make an appointment on the RAPIDS Appointment Scheduler, if no appointments are available that day you may utilize our walk-in options
  • A DD Form 1172-2 will be required
    • Save yourself a trip! Utilize the ID Card Office Online from any CAC enabled computer to digitally sign and upload the DD Form 1172-2 into DEERS, simply click the "Replace ID Card" button on the appropriate dependent's section (on the right-hand side of the page after signing in)
    • Otherwise, the ID Card Office will print the DD Form 1172-2 for the sponsor and dependent to sign at the time of your appointment
      • The sponsor may not pre-sign the document unless it is notarized
      • If the dependent has a Special Power of Attorney authorizing them to take action in regards to DEERS, the dependent may sign for themselves
  • Bring two forms of ID from the DoD List of Acceptable Identity Documents
    • If there are unexpired identity documents already scanned into DEERS they may be utilized, but it is highly suggested not to assume there are already scanned identity document within DEERS
    • Per DoD policy, the requirement of two forms of ID is extremely strict
      • If two acceptable forms of ID are unavailable, the ID Card Center supervisor has the discretion to issue a limited number of temporary 30 day ID cards (this purpose of which is to allow the individual time to obtain two forms of acceptable identity documentation) - the requirement for two forms of ID ultimately must still be met

Expiring Dependent ID Card
  • Make an appointment up to 30 days before the ID card expires - RAPIDS Appointment Scheduler
  • A DD Form 1172-2 will be required
    • Save yourself a trip! Utilize the ID Card Office Online from any CAC enabled computer to digitally sign and upload the DD Form 1172-2 into DEERS, simply click the "Replace ID Card" button on the appropriate dependent's section (on the right-hand side of the page after signing in)
    • Otherwise, the ID Card Office will print the DD Form 1172-2 for the sponsor and dependent to sign at the time of your appointment
      • The sponsor may not pre-sign the document unless it is notarized
  • Bring two forms of ID from the DoD List of Acceptable Identity Documents (the current ID card may count as one form of ID)
    • If there are unexpired identity documents already scanned into DEERS they may be utilized, but it is highly suggested not to assume there are already scanned identity document within DEERS
    • Per DoD policy, the requirement of two forms of ID is extremely strict - there is no way to waive this requirement

Already Expired Dependent ID Card
  • Make an appointment on the RAPIDS Appointment Scheduler, if no appointments are available that day you may utilize our walk-in options
  • A DD Form 1172-2 will be required
    • Save yourself a trip! Utilize the ID Card Office Online from any CAC enabled computer to digitally sign and upload the DD Form 1172-2 into DEERS, simply click the "Replace ID Card" button on the appropriate dependent's section (on the right-hand side of the page after signing in)
    • Otherwise, the ID Card Office will print the DD Form 1172-2 for the sponsor and dependent to sign at the time of your appointment
      • The sponsor may not pre-sign the document unless it is notarized
  • Bring two forms of ID from the DoD List of Acceptable Identity Documents
    • If there are unexpired identity documents already scanned into DEERS they may be utilized, but it is highly suggested not to assume there are already scanned identity document within DEERS
    • Per DoD policy, the requirement of two forms of ID is extremely strict
      • If two acceptable forms of ID are unavailable, the ID Card Center supervisor has the discretion to issue a limited number of temporary 30 day ID cards (this purpose of which is to allow the individual time to obtain two forms of acceptable identity documentation) - the requirement for two forms of ID ultimately must still be met